# How To Randomize In Excel

How To Randomize In Excel – Someone recently commented on another post about how to randomize a list in Excel. They are looking at how to shuffle (or shuffle) a grid of cells in Excel. The question intrigued me and I thought it would be fun to write a post about it, so here it is.

Our goal here is to shuffle all the cells in the range they belong to. For example, anything in A1 ends up in L12.

## How To Randomize In Excel

If you haven’t read my other post about randomizing lists in Excel, take a look. This post will make more sense if you do. In that post, we explain how to use it

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Functions to reorder columns of data in Excel. Let’s try something similar for this task.

If you’re going to yell at me in the comments, good on you for catching a flaw in this method, but please read on, I’ll find out a flaw in this method.

We apply the same idea to row 1 data from left to right (the

If you have a grid of names and you use this method, this should suit your needs. At first glance, it is

### Generate Random Numbers With Excel’s Rand Function

To illustrate, I decided to add a color to each column in the data and use the same sorting method. Check it out.

Clearly, there is something. When you look at the text, it may not be very clear, but once you add color to the column, it will be.

As the columns are shuffled through Row 1, you can see them move in groups and single letters in each column are brought along for the ride. Similarly, when we shuffle rows through column A, all characters in each row are also moved in groups.

The same thing happens if I color the rows instead of the columns. Each color row is moved as a group.

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In that, for example), then each column still has the same item, just in a different row. Then, when you reorder the columns, each row still contains the same information, just in a different column.

It gives you a “quite shuffled” feeling and works well for certain scenarios. However, if we want to do a better job, we have more options that we can explore. Some of these are boring, others not so much. So that you are not bored, let’s go to the solution that I think you have the possibility to change the grid well.

This code takes the currently selected cell and shuffles around the formula, font color, and background color it contains. It does so by traversing each cell in the selection, randomly selecting another cell in that selection, and finally changing each cell’s formula, font color, and background color.

Note: Before using, I recommend saving your workbook (or better yet, backing up your workbook) and copy/paste to shuffle your data into another worksheet because you cannot undo anything VBA has done to the workbook your work. Also, this may not be the most efficient solution, so if you have a large grid to shuffle, it may take some time. However, for relatively small grids (like this 12 by 12 example), this is an excellent solution.

### How To Randomize A List In Excel? 2 Different Methods

However, I must note that while it does an excellent job, it is not without its flaws.

If you want a more robust solution than this, the next thing I recommend is to find an add-on that has a shuffle function (Ablebits seems to have a pretty good selection (I’m not affiliated with them at the moment. At the time of writing, btw)) or you basically can use the new one from your original scope. Macros can be written to copy/paste into worksheets (it helps with copy formatting and conditional formatting, but may not work with formula commands).

Let’s say you have the names of your potential participants in the first column (“A”) and you want to take a random sample of that group. If you do a truly random sample, (a) your participants’ names won’t be so weird, and (b) you’ll have a larger population. However, for this example, let’s pretend we take a random sample of 5 people from a population of 10.

#### Ms Excel: Randomize Column Of Strings Into A Grid Of Strings

The next step is to highlight the area of ​​column “B” that corresponds to the name in column “A”.

When the “Random Generator for Microsoft Excel” box appears (scroll down to see it), enter a large number (we chose 10000) in the box to the left of the “Integer” button.

After making sure that the relevant cell in column B is still highlighted, click on the “Integer” button. Instantly, every cell you highlight will have a number. (Each number is a random number between 1 and 100,000.)

To start sorting your name by those random numbers, select (by highlighting) all the entries in the two “A” (Name) columns.

## Interactive Dashboard From Scratch With Excel

Now, your potential participants are randomized. You can see this because (a) the random numbers in column B are from lowest to highest, and (b) the names in column B may not follow any pattern. In our example, you can see that it is no longer in alphabetical order.

In (too simple an example), we want a sample of 5 people from our population of 10. So, we picked the first five people (Frankie, Anthony, Ernesto, Jerry and Ismeralda) from our random list. Normally, we select at least 50 people for our sample. To print the list, highlight the names of the selected participants and then go to the “File” menu.

The RAND function is very easy to use. This function returns a random number between 0 and 1 as a decimal (excluding 1). See the formula for the RAND function in the illustration below. This is the format used to manually enter functions into cells.

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Excel shows the RAND function entered in the cell in the spreadsheet. By itself, the RAND function simply returns a random number between 0 and .1, excluding .1. Multiplying this function by a multiple of 10 increases the range of possible numbers.

To increase the number range of the RAND function, you must multiply the function by multiples of 10. The illustration below shows the results after multiplying the RAND function by 10, 100 and 1000. Each random range of 10, 100 and 100 is excluded from the results.

The result multiplied by a multiple of 10 can be rounded to a random integer by changing the decimal place.

This illustration shows the RAND function with 4 different ranges. The calculations used to make 3 of those ranges may be shown to the left of the results. Note that in this example, F4 contains only random numbers.

### Ways To Generate Random Numbers In Excel

To insert a button follow the steps in the example below. This button refreshes the RAND function so that it displays a new result on each click of the button. If you haven’t enabled the Developer tab in Excel, learn how to do so here.

Excel is now waiting for you to find the button with your cursor. This allows you to position and size your buttons.

This illustration shows the detection of form control buttons. This should be done immediately after clicking the form control button.

Almost ready to record. After clicking the Next OK button, Excel should record the process of refreshing the document. Once it is recorded, it is assigned to the button and the Excel workbook is refreshed each time the button is pressed.

#### Randomize A List (shuffle Data With Random Sort)

Select the OK button to start the recording process. Now the only thing left before stopping the recording is to press F9. If your F key does not work without the fn key, you must hold the fn key before selecting F9.

This additional window appears to allow developers to add keyboard shortcuts to add macro process descriptions and run them.

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